Legal & IP

The Legal Function Network supports the construction, operation and decommissioning phases of ESS.

The legal function and personnel within the ESS organisation are decentralised and located within different subprojects/divisions. Personnel maintain a collaboration with respect to the legal services provided to ESS through the “Legal Function Network”, to enable ESS to meet its objectives and act within the law. 

The availability of legal advice will enable ESS to meet its objectives, minimise liabilities and risk, while ensuring the organisation’s compliance with applicable law. These purposes are accomplished primarily by providing legal advice and assistance to management and staff on a full range of issues that may impact ESS. All legal services to ESS are attainable through the Legal Function Network.

Swedish organisation number: 768200-0018

VAT number: SE768200001801

To provide:

  • legal advice and support on a wide range of legal matters
  • clarification on legal issues, options or potential outcomes
  • support through external legal specialists, where needed
  • efficient defence strategies against potential legal risks to the organisation, with management

To ensure:

  • the legality of the organisation
  • that all contracts with ESS are legally sound and contain acceptable risks to the organisation
  • the organisation’s compliance with applicable laws and regulations
  • management is properly alerted to legal risks to the organisation

ERIC Documents

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Statutes of the European Spallation Source ERIC

The European Commission implementing decision (EU) 2015/1478 of 19 August 2015 on setting up the European Spallation Source as a European Research Infrastructure Consortium (European Spallation Source ERIC) can be viewed on their website.

The consolidated version of the Statutes of the European Spallation Source ERIC are available for download (right).

ESS Code of Conduct

The Code of Conduct is a set of rules outlining the responsibilities and proper practices for individuals employed by, or working at, ESS. The rules are developed by and for ESS and express its business principles, values and norms, and the appropriate behaviour for ESS personnel. The ESS Code of Conduct has been updated as of 28 May 2018, including the new supplementary document "ESS Rules for Alcohol and Drugs at the Workplace", as well as an update to the 'ESS Rules for Ethics in Contracting".

Downloads

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Downloads

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ESS Intellectual Property Rights and Inventions Policy

The European Spallation Source ERIC has adopted the Intellectual Property Rights and Inventions Policy to govern the dissemination, exchange, ownership, use, and protection of technical knowledge, intellectual property rights, and know-how created in or arising from the ESS project.

Procurement Rules

The European Spallation Source ERIC procurement rules apply to all contracts for the provision of goods, works, and services, concluded in writing between ESS and third parties and financed by the ESS budget.

Procurement & Purchasing

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ESS Privacy and Cookies Policies

The European Spallation Source ERIC (ESS) takes the privacy rights of individuals very seriously. These policies explain how, why, and when we collect your personal data, as well as your personal data rights.

Fredrik Livendahl

Senior Legal Officer

ESS

(within the Supply, Procurement and Logistics Division) 

  • Procurement contracts, commercial law & related matters (excl. personnel)
  • Corporate law & ERIC legal framework
  • Environmental, energy and Swedish regulatory laws in general
  • Real estate and office/premises lease matters
  • Construction, insurance, financing and public procurement legal matters
  • IPR matters
  • Sourcing and management of external legal specialists (excl. VAT)

Johan Långberg

Legal Officer

ESS

(within the Supply, Procurement and Logistics Division) 

  • Consultancy, secondment and studentship contracts, and other external personnel related matters (focal point for consultancy process)
  • Non in-kind, non-procurement agreements (such as collaboration agreements, Memorandum of Understanding, Letter of Intents, grant/consortium agreements, etc.)
  • Support/review of general terms and conditions for purchase orders (where applicable)
  • Office/premises lease agreements
  • Draft and review agreement modifications and amendments to existing contracts

    Magnus Eriksson

    Legal Officer

    ESS

    (within the In-kind Group) 

    • In-kind Contribution Agreements, in-kind technical annexes, and related in-kind legal matters
    • ESS point of contact for VAT-related queries and management of external VAT specialist advisor
    • Chairman to ESS Tenders Appeal Board

    Karin Börjesson

    HR Officer

    ESS

    (within the Human Resources Division) 

    • Support on Swedish and Danish social security, income tax and pension system to the organisation and relevant stakeholders
    • Sourcing and management of external legal specialists within the above mentioned legal fields
    • Support in Swedish Labour Law and applicable collective agreement