Access to the ESS Site

ESS Site Access

Anyone visiting or working at ESS (offices or facility area) must sign in at the ESS Reception in the Entrance building (please see image below)
An access card is needed to access both the offices and the facility area.

Please contact your ESS contact person to arrange an access card.
Depending on the purpose and duration of your access, you may be required to provide proof that you are authorised to perform work in Sweden.

Access to the ESS Facility Area

Access to the ESS facility area is subject to the following:

• Before arriving at the ESS site, In-kind partners and contractors must be pre-registered.
• All workers will be issued an ESS access card.
• A Site Safety Induction course must be completed before activation of an access card. The registration is done by the ESS contact person.

Security and Physical Protection of the ESS Site

The ESS site is guarded by security personnel and monitored with the use of technical systems.

Everyone visiting or working at the ESS site must comply with the following site access rules:

• Visitors and workers must visibly wear their personal ESS access cards at all times. 
• Everyone on the site must comply with posted signs and instructions. Visitors and workers may only enter areas for which they are authorised.
• Security incidents must be promptly reported to either a supervisor or via the ESS incident reporting system TIA, from the Swedish "Teknisk Informationssystem om Arbetsmiljö".
• Prohibited items:
  - It is strictly forbidden to bring chemicals, hazardous substances, explosives and radioactive material into the site area without permission.
  - It is strictly forbidden to bring drugs and weapons into the site area. Criminal actions will be reported to the police.

Failure to comply with the access rules may result in the loss of access to the site.

Information Security
You may be required to register for an ESS computer account in order to obtain access, receive training, or perform certain work on the site.
Your ESS computer account:

• Is subject to the ESS rules for IT Equipment and Services.
• Requires login credentials which must not be shared with anyone else.

All deliveries to the ESS site must be pre-registered and authorised in the ESS delivery booking system at least 48-hours in advance (two working days). All deliveries are coordinated through the ESS Logistics Group. If the correct entry/delivery procedure is not followed the equipment will not be allowed to enter the ESS site.

Any equipment, instrumentation, or similar that companies intend to bring to use at ESS may need to be cleared, both prior to entry into Sweden and to verify approval/suitability for use at ESS. Where this is the case, companies should notify the relevant ESS Technical Contact, who will coordinate the process from ESS’s perspective.

If the deliveries coming to site are oversized and require the use of the primary roads they must be coordinated with the Logistics Group. 

In cases where the ESS site-based unloading service is required, companies should coordinate with the ESS Logistics Group.

For further information relating to logistics at ESS please contact logistics@ess.eu.